Why Use Event Spaces?
Event spaces allow you to highlight your private rooms and venues directly on your CentralApp site. They simplify request management and enhance your establishment's online visibility. Whether you offer group meals, room privatizations, or professional events, this feature helps you to:
Clearly present your available spaces (rooms, terraces, private lounges…)
Structure your offers for groups and events
Collect qualified requests via an integrated form or an external solution
Improve visibility and conversion rates on your site
In this article, we guide you step by step to set up your event spaces, from essential settings to best practices for attracting your clients.
Define Essential Settings
Access the Section
To start, go to the Event Spaces option from your CentralApp site editor. This section contains all the options to create and manage your privatization offers.
Reservation Type
Choose the reservation type suitable for your establishment:
Group Reservation: for meals or packages dedicated to groups
Venue Reservation: for the total or partial privatization of your establishment
This choice influences how your offers will be presented on your site and facilitates visitor navigation.
Event Types
Select the categories of events you offer: birthdays, weddings, corporate events, etc.
Enhance Your Offer Presentation
General Introduction
Write a short introduction to present your spaces and privatization services. If no text is provided, a generic introduction will automatically display.
Example: Looking for a unique venue in Paris for your private or professional events? Contact our team for a personalized quote.
Detailed Presentation
Describe your offers in detail, emphasizing the benefits for your clients:
Types of services offered
Ambiance and venue configuration
Capacity
Included services (catering, equipment, staff…)
Practical Tip: include concrete examples: "Our private lounge can accommodate up to 30 people and is equipped with a projector for your professional presentations."
Add Associated Content
Add a Space
To present your spaces:
In Event Spaces, click on Add a Space.
Provide:
Space name (e.g., Mezzanine, Terrace, Private Lounge)
Detailed description
Capacity and available equipment
Save and add quality visuals for each space.
Each space will automatically be displayed on your event spaces page.
Menus, Products & Services
You can associate with each space:
A group menu or special event menu
Additional services (equipment rental, decoration, entertainment…)
An indicative pricing grid
How to:
In Event Spaces, go to the associated content.
Click on Show next to the item to link.
Select the document or menu and confirm.
This allows your visitors to directly view the available services and easily envision their event.
Set Up Reservations
CentralApp Reservation Form
The integrated form is the simplest solution for managing your requests:
Select Reservation Form
Indicate the email to receive requests
Optionally add instructions for the process
When a visitor fills out the form, you automatically receive the following information: Contact details, desired date, number of participants, specific needs (meals, drinks, privatization, etc.)
Integration of an Advanced Solution
If you use an external tool, like a room reservation software or a CRM, you can integrate it with CentralApp to centralize your requests and automate follow-ups.
If you use an external CRM or reservation software:
Select Integration of an Advanced Solution
Choose your partner from the list
Follow the instructions and confirm
All received requests will be automatically sent to your tool, avoiding double entries and centralizing reservation management.
Your solution doesn't appear in the list? If the integration you use isn't listed yet, contact our team
Reservation by Phone
You can also display a dedicated number for event requests. Clients can contact you directly if no other option is configured.
Best Practices to Maximize Your Requests
Write clear and complete descriptions, benefit-oriented
Add quality photos for each space
Precisely indicate capacities and included services
Associate menus or services to facilitate client projection